Newsroom privacy statement

This Newsroom Service is provided using third party service Campaign Monitor, as operated by the Department of the Chief Minister and Cabinet (DCMC) and other relevant Northern Territory Government Agencies or Corporations including but not limited to Northern Territory Major Events Company (NTMEC).

This Privacy Policy describes how the Territory collects and uses your Personal Information collected when you subscribe to the Newsroom Service.

Personal Information has the same meaning as in the Information Act 2002 (NT).

What information do we collect about you?

If you subscribe to receive media releases via the Newsroom Service, you will need to provide your email address.

In addition, when you subscribe you will be consenting to send the following additional information about you at the time you first subscribe, and every time you click a link in an email sent to you via the Newsroom Service (the Additional Information):

• your server (or IP) address
• the day and time you visited the site
• the pages you visited on our site
• the address of the last page you visited
• the operating system you are using
• rough geographic location (down to the city)
• language (e.g. American English)
• internet service provider (e.g. Telstra)
• the type of browser and version you are using.

This Additional Information will be held in a private account against your email address by Campaign Monitor under a contractual arrangement with DCMC and other relevant Northern Territory Government Agencies or Corporations including but not limited to Northern Territory Major Events Company (NTMEC).

Information collected may include:

• all information from the sign-up form;
• comments, questions, stories, guestbook posts;
• survey responses, quick poll responses, map pins;
• general site activity such as document downloads, videos viewed, images viewed; and
• information on the technology used to access the site.

Campaign Monitor may collect the Additional Information via web forms, as well as through use of automated collection tools such as cookies, web beacons and Flash player codes.

Why does DCMC and other relevant Northern Territory Government Agencies or Corporations collect this information, and how is it used?

DCMC and other relevant Northern Territory Government Agencies or Corporations including but not limited to Northern Territory Major Events Company (NTMEC) collect your Personal Information as part of carrying out its strategic communications functions.  In particular:

• your email is collected to provide you with regular information about media releases by the Northern Territory Government and any information about updates or changes to this service;
• the Additional Information is collected to determine whether the service is meeting the strategic communications objectives of the Northern Territory Government, and as feedback for continual improvement of communications materials.

DCMC and other relevant Northern Territory Government Agencies or Corporations will only view data collected through this service in aggregate, for purposes such as determining the number of Territorians in different locations that are viewing media releases, or which media releases attract the most community interest.

DCMC and other relevant Northern Territory Government Agencies or Corporations will only seek to view the data of an identifiable individual where this is authorised or required by law.

DCMC and other relevant Northern Territory Government Agencies or Corporations use third party service Campaign Monitor to collect and handle your Personal Information on its behalf. If you subscribe to this service, you will be consenting to Campaign Monitor, DCMC and other relevant Northern Territory Government Agencies or Corporations using your Personal Information for the purposes stated.

DCMC and other relevant Northern Territory Government Agencies or Corporations may use your Personal Information for the purposes stated above, and any other purpose listed on a collection statement at the point of collection, or in any other way made clear at the time of collecting the Personal Information.

Additional use of information by Campaign Monitor

Campaign Monitor indicates that it may additionally use information gathered through this arrangement for further purposes, beyond the needs of DCMC and other relevant Northern Territory Government Agencies or Corporations. By subscribing and continuing to use this service, you are consenting to further use of the information by Campaign Monitor.

In particular, Campaign Monitor indicates that it may transfer Personal Information to contractors or third parties for various business purposes (including marketing), or where required to do so by law. If you subscribe to this service, you will be consenting to Campaign Monitor transferring your information to further organisations for further uses beyond the scope of this subscription as set out in Campaign Monitor’s Privacy Policy and Campaign Monitor’s Terms of Use. While DCMC and other relevant Northern Territory Government Agencies are liable for Campaign Monitor’s handling of information in relation to the provision of the Newsroom Service, DCMC and other relevant Northern Territory Government Agencies or Corporations are not responsible for any use of your information by Campaign Monitor and further third parties to the extent that this has been done with your consent.

Campaign Monitor is based in the United States of America (USA) and is subject to the laws of the USA. Your information (including your IP address) will be transmitted to and stored by Campaign Monitor on servers located outside Australia.

Disclosure of your information to other organisations

DCMC and other relevant Northern Territory Government Agencies or Corporations including but not limited to Northern Territory Major Events Company (NTMEC) may share information obtained under this service with other Northern Territory Government Agencies or Corporations, and to Ministers for these Agencies. This information will only be provided in aggregate form from which the identities of individuals will not be able to be ascertained. The purpose of disclosing this information is to coordinate government strategic communications and further the communication objectives of Agencies in accordance with government functions.

Information may also be disclosed as required by law.

Security of your information

DCMC and other relevant Northern Territory Government Agencies and Corporations will take all reasonable measures to prevent unauthorised access to, or disclosure of, your Personal Information while it is held by DCMC and other relevant Northern Territory Government Agencies or Corporations, including under the agreement with Campaign Monitor.

Removing consent to use of the information

You can unsubscribe from the Newsroom Service at any time by selecting the 'unsubscribe’ option sent in every email sent to you by Campaign Monitor.

If you wish to withdraw consent for continued use of your information by DCMC, we suggest you unsubscribe to the Newsroom Service and contact DCMC (see contact details at the end of this Privacy Policy) and state that you withdraw your consent. To the extent reasonably practicable, DCMC and other relevant Northern Territory Government Agencies or Corporations will make efforts to de-identify any Personal Information that it may hold.  You should be aware that Campaign Monitor may separately retain its own records of your information in accordance with Campaign Monitor’s Privacy Policy and Terms of Use.

Third Party Providers

From time-to-time DCMC and other relevant Northern Territory Government Agencies or Corporations may through the Newsroom Service send you invitations to complete surveys, provide feedback or otherwise provide a response via a third-party provider. Links to third party sites may also sometimes be linked to from content you receive through the Newsroom Service.

This Privacy Policy does not apply to third party websites or digital services which may be linked to from content published via the Newsroom Service. We recommend you read the privacy statement of the relevant service when you access these sites.

Providing information about other persons

If you provide any feedback to DCMC and other relevant Northern Territory Government Agencies or Corporations, you should not provide Personal Information about any other person in a manner that might identify them.

Questions or concerns?

You may seek corrections to your Personal Information that DCMC and other relevant Northern Territory Government Agencies or Corporations have collected if you believe it is inaccurate, out of date, incomplete, irrelevant or misleading. DCMC and other relevant Northern Territory Government Agencies or Corporations are required to take reasonable steps to correct Personal Information to ensure that, having regard to the purpose for which it is held, the information is not inaccurate, out of date, incomplete, irrelevant or misleading. You may also seek access to your Personal Information that DCMC and other relevant Northern Territory Government Agencies or Corporations hold.

If you want to know about accessing or correcting this information, contact DCMC on 89995501 or at communications.cmc@nt.gov.au

If you want more information about the Northern Territory’s privacy laws, please refer to the Information Act 2002, or the Office of the Information Commissioner NT.