Immediate priority grants program 2021-22
The Local Government Immediate Priority Grants (IPG) program is managed by the Department of the Chief Minister and Cabinet.
The purpose of the IPG program is to allow recognised local governing bodies and other incorporated organisations providing local government services the opportunity to apply for funding for local government infrastructure related projects that are designed to boost amenity and community development and animal management projects.
The Local Government Immediate Priority Grants (IPG) program is managed by the Department of the Chief Minister and Cabinet. The purpose of the IPG program is to allow recognised local governing bodies and other incorporated organisations providing local government services the opportunity to apply for funding for local government infrastructure related projects that are designed to boost amenity and community development and animal management projects.
The objectives of the program are to:
- Support the Northern Territory Government’s strategies and policies.
- Assist in the delivery of key strategic infrastructure projects outlined in annual plans or other corporate planning documents.
- Assist the improvement of community infrastructure.
- Assist in the delivery of key animal management outcomes outlined in the council’s plans or other corporate planning documents.
- Provide eligible entities with opportunities to leverage additional funding to assist with immediate repairs and maintenance or on shovel-ready infrastructure projects.
- Improve the quality and safety of eligible entities’ community assets and infrastructure.
- Provide a potential source of additional funding to those non local government bodies that provide local government/municipal services (e.g. trustees of reserves, cemetery trusts and the Local Government Association of the Northern Territory (LGANT)).
- Only eligible entities can apply for this grant. An eligible entity includes a recognised local governing body established under the Local Government Act 2019; or LGANT; or an incorporated organisation delivering local government/municipal services that are currently funded through the Department of the Chief Minister and Cabinet.
- Eligible entities must have a current business, strategic or operational plan.
- Eligible entities must have demonstrated that the grant application supports relevant Northern Territory Government strategies and policies.
- Eligible entities must confirm the grant will not duplicate funding already provided under this or other funding sources for the purpose intended.
The application form must be accompanied by supporting documentation including:
- project plan; and
The funding pool under this program is $3.4 million.
Eligible entities should note the quantum of funding available when considering the types and values of projects to apply for. Up to two applications can be submitted and should be prioritised to assist in the assessment process.
Co-contributions from councils/organisations and collaborative funding proposals from other sources are strongly encouraged and will be considered favourably in the grants assessment process.
For the development of applications, the following presents a guide with examples of the types of projects that would be eligible for approval, and is not an exhaustive list:
- Parks, playgrounds, sporting and recreational areas establishment/upgrades.
- Roadworks on council managed or controlled roads.
- Storm water management.
- Waste management sites establishment/upgrades.
- Plant and equipment to improve local government service delivery.
- Cemetery infrastructure establishment/upgrades.
- Community communications infrastructure establishment/upgrades.
- Council facilities repairs / maintenance (excludes council offices).
- Urgent and critical staff housing repairs / maintenance in regional and remote communities.
- Swimming pool repairs and maintenance.
- Animal Management programs (such as veterinary services)
If the proposed project relies on pre-conditions (such as the acquisition of a section 19 lease under the Aboriginal Land Rights (Northern Territory) Act 1976 (Cth)), then the application should not be submitted. There must be conclusive evidence that the condition will not hinder the progress of the project funding being applied for.
Applications with components of an ongoing nature (e.g. salaries) will generally not be considered. The purchase of vehicles (passenger carrying/recreational vehicles – 4WDs, troop carriers, buses, quad bikes etc.) and council office repairs and maintenance will also not be considered.
The IPG program is subject to one round of funding applications per annum. An invitation email to eligible entities to apply through GrantsNT (GrantsNT Administration) will be automatically sent to the target group when the grant round opens.
Invited eligible entities will be given at least four to six weeks to develop and submit applications. No late applications will be accepted.
All applications are to be submitted online via GrantsNT. Online applications must be accompanied by at least one recent quote, excluding any GST component, and a detailed project plan and budget.
Administration and/or project management fees are not to be included as these are expected to be absorbed as “in-kind” contributions by council.
Incomplete applications will not be considered by the assessment panel.
The assessment of applications will include consideration of the following:
- Alignment to Northern Territory Government strategies and policies.
- Alignment with applicant’s strategic priorities as outlined in annual plans.
- Local Authority (if applicable)/community endorsement/acceptance of the benefits of the project.
- Financial and/or in kind co-contributions to the project.
- Applicant’s budget is aligned with the scope of the project.
- Supports local employment opportunities.
- Recognition will be given to issues of geographical and regional equity of proposed projects.
- Capacity for ongoing resourcing (where required) e.g. repairs and maintenance.
- Component of shared services and joint applications with other councils.
Assessment of grant applications will only be undertaken after the closing date. Applications will be assessed by a panel convened by the Department of Chief Minister and Cabinet.
All applications will be assessed in line with the above considerations and prioritised on a Territory-wide basis. When final assessments are made, recommendations for grant funding will then be forwarded to the Minister for Local Government for consideration. It is only upon the Minister’s final approval that grant payments will be made.
Successful applications will be advised by the Minister for Local Government and unsuccessful applications will be advised by the Department of Chief Minister and Cabinet.
The grant application process is competitive and the Minister’s grant funding approvals are final and cannot be changed.
No applications will be held over for future assessment.
The Department of the Chief Minister and Cabinet will advise eligible entities in writing if their application(s) have been unsuccessful. GrantsNT will also indicate the application status as “unsuccessful”.
Feedback on unsuccessful applications can be provided on request. All requests are to be submitted in writing to the Department of the Chief Minister and Cabinet and emailed to email@example.com
Once approved by the Minister for Local Government, successful applicants will receive the following:
- a letter from the Minister advising that the grant has been approved;
- a letter of offer, acceptance and acquittal forms from the Department of the Chief Minister and Cabinet; and
- GrantsNT will also indicate the application status as “approved”.
The letter of offer from the Department of the Chief Minister and Cabinet will detail any outstanding grant acquittals which must be submitted before any payment of the grant will be made.
Successful eligible entities must sign the acceptance form with appropriate authorisation and return it back to the the Department of the Chief Minister and Cabinet via email to firstname.lastname@example.org, or submit it online through GrantsNT.
- The purpose for which grant funding was applied and approved for must be fully expended within 12 months. Failure to do so may result in the Department requesting the funds to be repaid.
- Provision of the completed acquittal form accompanied with copies of ledger entries, invoices, photos and any other relevant supporting documentation must be provided to the Department of the Chief Minister and Cabinet.
- Financial co-contributions as advised in the original grant application must be reported as other income when acquitting the grant.
- All acquittals must be laid before a council/organisation meeting, for formal ratification.
- A copy of the minutes must be provided with the acquittal.
- An administration fee is not to be apportioned to the grant for acquittal purposes as this is considered to be in-kind contribution.
- All approved projects awarded to local government councils are required to be procured in accordance with the Local Government Act 2019 and Local Government (General) Regulations 2021. All successful councils and organisations must comply with the Northern Territory Government “Buy Local” policy if applicable.
- The purpose for which grant funding is approved by the Minister cannot be changed. However, minor changes to the purpose of the approved project may be approved by the Department of the Chief Minister and Cabinet on application.
- Any request for minor changes to the purpose or scope of the approved project must be made in writing to the Department of the Chief Minister and Cabinet and emailed to email@example.com for consideration. Changes to the purpose or scope can only be made after written approval has been given to the council / organisation.
- If there are extenuating circumstances prohibiting an approved project to be undertaken and a change to the entire project is proposed, then the request must made in the form of an application detailing the reasons for the change and accompanied by quotes, project plan, budget and any other relevant supporting documentation.
- On completion of the approved project, unspent or surplus funds remaining will be required to be returned to the Department of the Chief Minister and Cabinet.
- The Department of the Chief Minister and Cabinet reserves the right to request the full value of the grant to be returned if the eligible entity disposes of the asset acquired within four (4) years of the payment of the grant.
- Eligible entities are to acknowledge funding by the Northern Territory Government in all media announcements and events.
If you require further information please email firstname.lastname@example.org or contact:
Last updated: 01 September 2021
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